Gmail and why you need to set up an account

by | Dec 20, 2017 | Resources

What is Gmail?

Gmail is Google’s free email service. You can find Gmail at If you have a Google account, you already have a Gmail account. Inbox is an optional upgraded user interface for Gmail accounts.

The backbone of Gmail is the powerful Google search engine that quickly finds any message an account owner has ever sent or received. When Gmail displays an email, it automatically shows all the replies to that e-mail as well, so users can view a message in the context of a conversation. 

Gmail is also a powerful aggregation tool.  You can set up Gmail to receive and “send as” from multiple addresses.

Setting up a Gmail account also means you also have a Google account which gives you access to Google Drive, Docs, Photos and a full range of other apps.  

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Gmail is secure.  With more than 1 billion monthly users, Gmail is one of the largest and most popular email service providers. With all types of information traveling between its users, security and privacy are of utmost importance. Google’s privacy policy states: “We work hard to protect Google and our users from unauthorized access to or unauthorized alteration, disclosure or destruction of information we hold.”

Why Should I Setup a Gmail Account?

Simply put, because it’s the best.  A Gmail account will give you access to free tools that will enchance your communications.  Whether you are working in an organization, business, or non-profit, it is an easy, accesible solution for your entire team.  


– Gmail ‘stacks’ and organizes conversations into threads

As you receive and send messages, the emails are automatically grouped according to the subject line, regardless of the age of the conversation. As someone replies to you, Gmail automatically brings up all previous related messages for your reference in a collapsible vertical thread. This conveniently reviews what has been discussed before, and spares you the effort of searching folders to see what you wrote 4 weeks ago. This feature is absolutely invaluable to organizers, team managers, public relations professionals, and anyone who communicates with many people and needs to keep accurate track of the details of each conversation.


– Gmail checks for viruses and malware

Not only are file attachments saved on Google’s Gmail servers, but Google constantly updates its anti-malware software to give you the most modern anti-virus protection possible. This removes 99.9% of the risk that your computer will be infected. If a nasty payload does make it to your inbox, Gmail will send up a warning and immediately quarantine the offending payload to keep your personal computer clean.


– Gmail offers lots of storage and large email capacity

15 gigabytes is 5 times more space than most people need, but it’s comforting to know that there is no pressing need to delete anything.  If you want to send 25 megabytes of file attachments to a friend, Gmail will support that. While many people’s inboxes won’t take more than 5 megabytes, another Gmailer can, making it great for when you are sending media, proofs, or larger projects, to other team members.

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