Here at Pod Creative we highly recommend using Gmail as an email aggregation application. In our experience, the platform is easy to understand and adopt, and robust enough to handle most email needs of small to medium-sized businesses. The question we get most is: “Can I have a domain related email address e.g. john@johndoe.ca but use something other than Webmail to send my emails?” Absolutely!
Please note
We no longer recommend our clients have their emails forwarded to another email address/aggregator. Recent changes to email filters have had us changing how we go about emails. Over the past year we have noticed increasing issues with emails being marked falsely as spam for no discernable reason. You can read more about why we no longer forward emails here.
Gmail’s handy Send Mail As feature allows you to use Gmail to send from your other email addresses. This is super useful, especially if you have multiple domain related email addresses, it allows you to send emails from multiple accounts in one spot without having to switch accounts.
Let’s get started.
Getting Started
Pre-checklist:
- Your domain email address.
- Your email client configuration settings
- Gmail account (if you do not already have a Gmail account, you can sign-up for a free one at https://accounts.google.com/signup)
Sending Mail As your domain related email in Gmail
Open your Gmail account. At the top right, click the Settings icon.
Select See All Settings.
Select the Accounts and Import tab.
In the Send Mail As section click Add another email address.
Enter your name, domain related email address, then click Next Step. Make sure the box that says “Treat as an alias” is checked.
Outgoing Mail Server
Enter your SMTP Server information. This is the Outgoing Server information on your View Email Client Info settings. Make sure you enter the correct mail server name and the corresponding port number.If you are using the Secure SSL/TLS settings, make sure you select Port 465 from the Port drop-down menu.
If you are using the Non-SSL settings, make sure you select Port 25 from the Port drop-down menu.
Do not check the box to treat your domain email as an alias as it will send all your emails using your Gmail email address.
Enter your username, which is your full email address. Enter the password of your domain email account.
If you are using the Secure SSL/TLS settings, check the Secured connect using SSL option.
When ready, click Add Account.
Before your domain email account is successfully added, you will need to enter the confirmation code sent to your domain email account. So, open your domain email account and open the confirmation email sent from Google.
Copy and paste the Google confirmation code into the confirmation window
When ready, click Verify. This will complete the domain email account import process.
Once you have imported your domain email account to your Gmail account, go into Settings again. Select the Accounts and Import tab and under the Send Mail As section, click on the make default link next to your domain email address. This way, each time you click on the Send or Reply buttons, your email message will be sent out from your domain email address by default, instead of your Gmail address.
And that’s it! You have successfully set your domain related email to send mail as in Gmail. If you would like to take it one step further and set up your account so you can fetch your domain related emails in Gmail check out this tutorial here.